Internal Start-Up Guides - Documentation Team

Activities Scheduler

Start-Up Guide

Batch Upload Students and Activity History
October 2024

DOWNLOAD PDF

CHSAA Administrators can import all students and their activities in one go using the Activity Scheduler's Batch Upload feature.

In this Start Up Guide, you will find how to:

- Batch Upload Students into the Activity Scheduler
- Batch Upload Students with specific Activities into the Activity Scheduler

1. Batch Upload Students into the database
After logging into your account, go to Student Eligibility & Information> Options & Set-up and select Batch Import Students into the Database.

After clicking “Batch Import Students into the Database”, download the sample file to ensure using the correct format:

Use the Sample Excel file to create your own students' list.

Once you are done, place the correct letter/number of the column you are uploading into the Field Mapping form.

Example: If ‘Student ID’ is the first column in your data file, type the number one (1) or column letter A into the space below for Student ID. If ‘Last Name’ is the second column in your data file, type the number two (2) or column letter B into the space below for Last Name, and etc. The fields that are not in your data file may be left blank.

Note: Make sure your fields are all in the correct order before starting the import process.

After clicking Continue, the system will display the information to be imported from the file:

2. Batch Upload Students with specific Activities into the database
This is another way to batch-import students' information to the system. To reach the page, go to Options &Set-up and then select Batch Import Students Activity History.

After clicking Continue, the system displays the information to be uploaded:

To check if the students’ information has been added to the system, go to the Student Tab.

Back

QUICK LINKS