The Activity Scheduler is built with speed and efficiency in mind. You can TAB from field to field and by clicking on the first letter of the listing you want, you can select your choice of Activity, Home/Host, Away School, and Location. If there are multiple listings that begin with that letter, repeatedly typing that key will run through the listings that start with that letter. With a little practice, you can enter events and Seasons very quickly.

1. Fill out the different fields.

b. Select Event type from the dropdown menu.

c. Select Home/Host. Click on the + sign to add new Home/Host.

d. Select the opponent.

Tip: To select schools in a row, you can hold the Shift key and click on the succeeding schools. To select multiple schools which are not successive in a row, hold Ctrl key down while selecting the schools. For MAC users, hold the Apple/Command Key down while selecting the schools. Click on the + sign to add new opponent.

e. Set the location and time. Click on the + sign to add new location.

2. For those who tick the box next to I am using this Schedule for both my Conference and Non-Conference Activities on the previous page, you can set this event to be listed as a Conference or Non-Conference event by ticking Conference or Non-Conference appropriately.

3. For those whose Activity Scheduler is integrated with Facilities Scheduler, you will be filling out an additional field  Location Detail.

4. To add comments (optional), click on the Comments. A new window will pop up with 2 different text boxes where you can add comments. 

a. One for sharing the comments into all schools involved with that event, and

b. the other that ONLY posts the comments to your school.

c. Store: Click this to save the comments added.

d. Delete: Click this to clear the text boxes.

5. To add transportation information (optional), click on Add Bus Time.

6. For those schools which are also using the rSchoolToday Facilities Scheduler in their school or district, you can add Set-Up and Tear Down times as well as notes to the Custodians/Maintenance Staff in the conference and non-conference schedules area.

7. Tick appropriately to publish or not for public viewing.

8. To save or not.

a. Save & Add Another: Click this to save your entry and continue adding events/dates.

b. Save & Exit : Click this to save your entry and return to the Seasons Queue screen.

c. << Back : Click this return to the Seasons Queue screen without saving your entry.

 
For those Activity Scheduler integrated with Facility Scheduler:

Aside from listing the event in the Facilities Scheduler, another important role of the Location Detail (see number 3 above) is that it will check for conflicts specifically with locations. So after saving an event entry in the Activity Scheduler, a window will pop up warning you if the event you scheduled is in conflict with another event created from Activity Scheduler. The pop-up window will display the event your newly scheduled event is conflicting with.

a. OK: Click OK to save the event with conflict.

Note: If you click OK and 'Save with Conflicts,' this adds the event into your Conflicts Tab so you have a record of all activities that have conflicts that need to be resolved. (The Conflicts tab exists in both Conference and Non-conference areas right next to the Schedules Tab.)

b. Cancel: Click Cancel to make changes to any or all of these fields -- date, time, location -- to solve the conflict problem.

By clicking OK, a new window will pop up asking for confirmation if you want to save this event without any location detail thus making this event not reflected on Facilities Scheduler.

a. OK: Click OK to 'SAVE FOR NOW WITHOUT WRITING TO FACILITIES.' Clicking OK will delete the location you selected in the Location Detail field, and will leave that field as blank. IMPORTANT NOTE: The assigning of location detail is what writes an activity over to your Facilities Scheduler.

NOTE: A reminder message about the conflicting activity schedules and activity with no location detail will pop up every time you log-in into the Activity Scheduler. Click OK to close the window.