Activity Scheduler Mobile Application
Coaches Quick Start Guide for Android
Version 1.22.0 (Android)



The Activity Scheduler Mobile App allows Coaches to view Students Information and Schedules, add Scores, build Rosters, and take Attendance for the assigned teams. Besides, it can also be used to send SMS messages or emails via our Message Center.

1. Getting Started
2. Schedules 
3. School Only Events 
4. Scores 
5. Student Information 
7. Rosters
8. Take Attendance and Absence Report
9. Message Center 

1. Download the Activity Scheduler AS Mobile App from the Google Play Store, and Launch it.
2. Tap Go to start the Set-Up Steps.

3. Select the State (A), and type the school name in the Search Bar (B).


4. To log in, open the Main Menu (A) and select Mobile Login (B.)

5. On the Mobile Login screen, enter your email and password (A), and tap GO (B). Note that the Email and Password are the same that you used when logging into the Web Version.


Open the Main Menu (A) and select Schedules (B). 
On the Activities dropdown menu of the Schedules Screen, you can find all your Scheduled Activities. To see the event information, tap on the Details (C) button.
You can speed dial an Official by selecting his phone number. If you need to send him an email, tap on the listed email address.


Note: Canceled games will have a strike-through on the Activity Name.

Add/Edit Schedules

Administrators and assigned Coaches can add and edit schedules for School Only (SO) Events from the Mobile App. To add schedules for a SO Event, follow the steps below:

A. Select the Menu icon.
B. Go to School-Only Events. On the School-Only Events screen, you will see only your assigned Team Activities.
C. At the bottom part of your screen, tap View by Activity or Choose a Date.
D. Select an Activity from the list and tap "+" on the top right corner of your screen.
E. Add the Event information and click Save.

Enter Scores
Tap on Main Menu (A), and select Scores (B). 

Select an Activity (C) from the Dropdown Menu. Listed on the Scores Screen are all your Scheduled Opponents and the Scores for each Game.  To edit the score, tap the US/THEM (D) boxes.

On the pop-up, Enter the Scores (E) and Notes (F). If you need to clear a Score, tap on the "X" icon. Select Save once done.


Note: You can make the Team Records and Conference Standings visible in the Activity Scheduler Public View.

View Scores

Now, users (Public or Administrators View) can track the Teams and Opponents Standings available in the Scores module within the App.


To View the Team Standings, go to the Public or Administrators View section, and tap "Scores" (A.)  Select a Team, and tap "Currently" (B.)

Open the Main Menu and tap on Students Info (A). You can search for a particular student or filter by Activity (B). Tap on Student's Name (C) to view the Student Details screen.


On the Student Details screen, Coaches can make the Trainer's Notes visible, by tapping on Includes (D.) They can also edit/modify the Trainer's Notes (E) from the Mobile and Web Login.

On this screen, the Coaches will have the option to view the Medical Information field.


Note: The student's general information and the contact data are displayed on the Student Details screen. Administrators can view the "Consent to Treat" and "Consent to Administer Medication" fields on the Student Information module.


Edit a Roster
On the Main Menu select Roster (A,) Choose the Team (B) who's roster you would like to see.  
To add a student tap on Edit (C,) and filter by All students or Students Registered to this Activity (D.) 
Select the Student(s,) and tap Add (E.)


Building a Roster
From the Main Menu, tap Rosters (A.) Add Roster (B) Choose Template (C,) set the number of players, and tap on Next. Select Add/Remove Player (D,) and Choose Students (E.) Now, the Add/Remove Player screen will display the students selected for the Roster, to add another student tap "+" (F.) Tap on Save & Exit (G.) Option to Send Reminder (H.)


On the Add Personnel screen, tap on Team Staff (I), Select Administrators (J), and choose Done (K).

Option to sort Team Roster by Alphabetical Order or Jersey Number
Public and Administrative View users will see the Team Roster auto-sorted by Jersey Number (from low to high.) If the template doesn't include jersey numbers, the alphabetical order will be the default sort. This new feature makes it easier for parents to find their kids on the list.
Tap on Roster (A), Select an Activity from the dropdown (B), and Tap on Alphabetical order or Jersey number.

Note: You can also save settings as default. 


Administrators and Coaches can now view the attendance tracking, "Take Attendance," Generate an Absence Report and send it to parents, including a generic message that they can set one time.

Tap on "Schedules" (A), select the Activity, and tap Take Attendance (B). In the Take Attendance Screen, choose the Students who attended, and Tap on Reports (C). If needed, choose "Absent Today" or Absent this Season (D). Select Absent Students (E). Notify this Parent or Email this report to (F).

To Take Attendance for a School Only Event follow these steps:


You can also access the Attendance Tracking for the Event by going to Take Attendance (A), select the Activity and Students who attended (B), and tap on Reports.

Important: To show Practices in the list of Activities, make sure that the Administrator has enabled the option to add Rosters to the Activity (in the Activity Scheduler).

We made some updates to the Mobile App Message Center that enable Athletic Directors, Coaches, and Administrators to:
- Send Emails or SMS messages to the Member Types listed on "Notify Me" in the Public View.
- Select ALL recipients under "Notify Me" and "Other Contacts."
- Modify the User's Member Type from the Message Center.

To proceed, follow these steps:
Select Message Center (A), Tap All (B), Choose Show (C) to see the Report of Contacts, tap Message All, or Email All (D), and select All Contacts from the list (or select them individually).

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