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Forms > Quick Start Guides > Activity Scheduler > AS Mobile App QSG - Coaches View (IOS)

Activity Scheduler Mobile App
Start-Up Guide

Coaches View 
iOS Version
August 2023

 

The Activity Scheduler Mobile App allows Coaches to view Students Information and Schedules, add Scores, edit Rosters, and take Attendance for the assigned teams. Additionally, it can also be used to send SMS messages or emails via our Message Center.

GETTING STARTED
1. Download the Activity Scheduler (AS) Mobile App from the App Store and click "Open" to launch it.
2. Alternatively, you can launch the app from your home screen after installation. Simply look for the icon and tap on it.
 

3. Select your State and School. You can use the search bar to find them.

4. To log in, open the Main menu (A) and select ADMIN/COACH (B).

5. On the Login screen, enter your email address and password, and tap on LOGIN. Please note that the email address (username) and password are the same ones you used when logging in to the Web Version. Open the Main menu (A) to select the modules.

SCHEDULES

Open the Main Menu and select Schedules (A). In the Activities dropdown menu of the Schedules Screen, you can find all your assigned activities. To view the event information, tap on the Details (B) button.

 

You can speed dial an Official by selecting his phone number. If you need to send him an email, tap on the listed email address.


Note: Canceled games will have a strike-through on the Activity Name.
SCHOOL-ONLY EVENTS

View Schedules

Tap on the 'School-Only Events' module in the Main menu to view your assigned School Only (SO) activities, such as practices. At the bottom of your screen, you can tap 'View by Activity' or 'Choose Date'.

 

Coaches can also take attendance from here for the completed events.

Adding an Event (Single)
Coaches can add a single event for School Only schedules in the Mobile App. They can add/edit recurring events using the Activity Scheduler Web program.

To add an event, click on the plus (+) sign (A), choose the Activity/Team (B), and complete the necessary information for the new event schedule (C). Tap SAVE (D) when done.
SCORES
Add Scores
Tap on the Scores module from the Main menu and select your Team (A) from the dropdown menu. All your Scheduled Opponents and Scores for each Game are listed on the Scores Screen.  To add/edit the score, tap the US/THEM (B) boxes.

On the pop-up, enter the Scores (C) and Notes. Click on Save once done.
 
Note: You can make the Team Records and Conference Standings visible in the Activity Scheduler Public View.

View Team and Opponent Standings
Now, users (Public or Administrators View) can track the Teams and Opponents Standings available in the Scores module/widget within the App.

To view the Team Standings, select a Team and tap “Currently”. On the same screen, you can also configure the Score Settings on how Standings are determined.

STUDENT INFO

Open the Main Menu and tap on Students Info module. You can browse for a particular student or filter by Activity (A). Tap on the Student's name (B) to view the Student Details screen.

On the Student Details screen, Coaches can make the Trainer's Notes and Medical Info visible by tapping on Include Options (C) and switching on the toggles (D).  
Back on the student details screen, the coaches can now view the Medical Information field and add/edit the Trainer's Notes. 
 
Note: The student's general information and contact data are shown on the Student Details screen. Administrators can access the "Consent to Treat" and "Consent to Administer Medication" fields in the Student Information module.ROSTER
Edit a Roster

In the Main Menu, select the Roster module, then choose the roster of the Team that you would like to view and edit.

 

Here’s how to view the Players’ information and add/edit their picture:

To add a new Player to your Roster.

To remove or delete a Player/Student from your Roster:

The final step/screen displays the Personnel screen, where you can add or edit them.

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ATTENDANCE
Coaches can take attendance for their assigned activities, with or without an event scheduled. They can also edit Attendance records and generate Attendance reports.

To take Attendance
Tap the 'Attendance' module from the Main menu and select 'Take Attendance' (1). Choose the Activity/Team (2) and begin taking attendance by switching the toggle on the name of the students (3). Tap 'Save' (4) once you're done.
Taking attendance without an event schedule:
 
Note: Coaches can only access their assigned Activities.

To view the Attendance Reports
Select 'View Attendance Report' from the Attendance module and choose the type of report from the list.
 
Examples of generated Reports:
 
Viewing Reports from the Attendance screen:
 
 MESSAGE CENTER
The Mobile App Message Center allows Athletic Directors, Coaches, and Administrators to:
•    Send Emails or SMS messages to the Member Types listed on "Notify Me" in the Public View.
•    Select ALL recipients under "Notify Me" and "Other Contacts."
 

From the Main Menu, select 'Message Center'. Then, tap 'All' (A) and choose 'SHOW' (B) to view the Contact Report. You can send messages to all contacts by tapping 'Message All' or 'Email All' (C), or you can select individual contacts to send messages to (D).


 


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