Activity Scheduler - Video Tutorials

Click any of these videos below to launch the video and watch it online. Each video has voice narration so make sure to have your speakers set to a good listening volume. As some of these videos are quite large, please give them up to 3-8 minutes to begin playing (depending on the speed of your school network) before assuming there is a problem. Once the video plays, click the Back button on your browser to go back to the menu of available training videos.

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  Introduction

3 Types of Calendar Events (when to use each)

  Initial Set-Up

Auto-Email Reminder Notices (to officials, game workers and opposing schools)

Email notifications for the AD and Activity Secretary

General Info set up for Rosters

Adding Non-Conference locations

Adding Non-Conference schools

Creating Coops

Add Conference Locations

Game Contracts - Initial Set-up

  Calendar and Schedules

Create Conference Schedules

Create Non-Conference Schedules

Working with Seasons after creation

Copy a Schedule (creating lower level schedules)

Rescheduling an Event

Create School-Only Single Events

Create School-Only Recurring Events

Game Contracts (paperless)  

Transportation  

Notify Me - Email Notifications per schedule (for coaches, parents, students, etc)

Officials Contracts - Part 1 contracting with Individual Officials 

Officials Contracts- Part 2 contracting with Associations

Game Workers

Rosters

Scores

Advanced View (a powerful report generator for schedules and location availability)

Postpone Events for a Day (for Weather delays, etc)

  Integrating the Activity Scheduler with the rSchoolToday Facilities Scheduler.

Note: These comments will only apply if your school district has also purchased the rSchoolToday Facilities Scheduler.

Important note: When setting the Estimated length of time for Activities, this video mentions setting times according to the longest of your activities.  CHANGE: Wewant you to set your times a bit shy of your average amount of time for activities.  For instance if JV Baseball game typically take 1 hr 30 min., we are now asking you to se these for 1:30 or even 1:15 in this Set-up screen.  Why?  If you set it more generously as mentioned in the video (if you set it at 1:45 for instance), then you get conflicts with your own games if JV starts at 5pm and Varsity starts at 6:30.  Better to say the games take 1:15 so you get no conflicts.  The reality is, that no one who sees 2 games that afternoon will try to book something in the 15 min. gap between games, so it is better to not let these overlap and cause conflicts.  If you do, you can always save with conflicts anyway, but it is just faster not to have to click through these warnings.

What's Changed in the Activity Scheduler with Facilities Integrated

  The Activity Scheduler School-Only Changes for those using the Facilities Scheduler also  

For those of you using the rSchoolToday Facilities Scheduler also in your district or school, here are the changes we made in the AS to increase the capabilities on the inputting of data into the FS without needing to login to the FS.

Add Single Events

Add Recurring Events